CANCOM Meeting Room as a Service
How to easily transform your office space into hybrid meeting rooms
Would you like to convert your office space into modern meeting rooms for hybrid meetings โ quickly, easily and without high investment costs? Then CANCOM Meeting Room as a Service (MRaaS) is the right solution for you. As part of our all-round service package, we take care of the technical equipment, operation and support of your meeting rooms at a fixed monthly price. In this way, you can create the ideal environment for your employees to work together productively from anywhere with minimal effort.
Reasons to use meeting rooms in the service model
Costs: Hybrid conference rooms require ongoing expenditure on technology and hardware.
Connectivity: The media systems used must be compatible with other systems.
Data protection & security: Data protection regulations require reliable security mechanisms.
Ease of use: The operation of the media systems should be simple and intuitive.
Audio & video quality: Room coverage and the quality of audio and video are crucial for an optimal user experience.

Meeting Room as a Service: Professional hybrid meeting rooms at a fixed monthly price
With CANCOM Meeting Room as a Service based on Microsoft Teams, you can use your hybrid conference rooms carefree and without additional effort in a standardised service model. Whether think tank, huddle room, classic conference room, boardroom, seminar room or auditorium โ you simply choose the size of the room you want and the number of meeting rooms you need. We take care of the technical planning, installation and implementation as well as operation and maintenance.
Offering: Your all-round service package
For a fixed monthly price per meeting room, you receive an all-round service package. You outsource full operational responsibility for your meeting rooms to us and can access the support services included in the package at any time. What does this mean for you in concrete terms? You have virtually no effort and can rely on the systems working, interlocking and being secure.
Planning packages according to your requirements
Delivery of modern video conferencing and media technology components consisting of video conferencing system, microphones, loudspeakers and displays
Professional installation and commissioning of components
Internal cabling, installation of brackets and media furniture
24/7 service desk, remote support and swap service
Annual maintenance
Up to 5 years contract term in one financing offer
Provision of licences for Microsoft Teams Rooms possible
Additional service packages: Benefit from the holistic IT expertise of CANCOM
Our experts in the fields of UCC, media technology, network and modern workplace will also be happy to plan the necessary network infrastructure and the corresponding furniture for you or support you with licence management and accompany the introduction of the new technologies. The following service packages can be booked in advance so that we can implement your requirements in the best possible way.
Room Assessment*
- Sighting of the room
Inspection of the building conditions
Checking the acoustics and lighting conditions
MRaaS Readiness Check*
- Checking internal and external network connectivity
Review of the Microsoft tenant and its infrastructure, the scope of administration and licences
Recommended: Change & Adoption Plan*
- Conceptualisation
- Instruction of the administrators
Provision of end user materials
Project management
*Subject to prior review
Your benefits through MRaaS at a glance
Advantages of using the CANCOM MRaaS
You have no high investment costs and full cost control on a monthly basis
You get a high-quality equipped room quickly and easily โ according to your requirements
Holistic solution design takes your network into account
The functionality and user experience are the same in every meeting room โ simple and intuitive
You have minimal effort and take the strain off your IT
Room solutions: Choose the room size that suits you
3m x 3m
1-3 persons
Single display
Integrated microphones
Huddle/Focus (XS)
3m x4m
1-4 persons
Single display
Integrated microphones
Optional door label
SMALL (S)
4m x 6m
5-8 persons
Single display
Integrated microphones
Optional media boards
MEDIUM (M)
5m x 9m
9-12 persons
Single display
Integrated microphones
Optional dual displays
LARGE (L)
9m x 5m
6-9 persons
Single display
Integrated microphones
Optional dual displays
FRONT-ROW (L)
5m x 12m
11-20 persons
Single display
Integrated microphones
External speaker
Optional touch displays
EXTRA LARGE (XL)
We are happy to plan industry-specific special rooms, such as tumour boards, classrooms, halls and green room studios, the required network infrastructure or the furniture individually with you.