CANCOM E-Mail Archiving as a Service

Why you should outsource email archiving

How do you ensure that your e-mails are legally secure, long-term and completely retrievable? The legislator stipulates this for data protection reasons or also within the framework of commercial law. These requirements can be met with the right email archiving solution. However, it is often no longer worthwhile to do this archiving yourself:

  • Archiving mails on servers like Exchange is cost-intensive – we offer a cheaper alternative that relieves your Exchange server for the daily business

  • Finding professionals is challenging – we offer email archiving as a service package, you can focus on your core competencies

  • Running your own servers is often expensive – email archiving eliminates these costs

  • The legal requirements are often opaque – we support you in being legally compliant and offer optional acceptance by the auditor

  • Costs are often intransparent with in-house operation – we offer you scalability and transparency thanks to the as-a-service model

Make your company’s email archiving more legally compliant, failsafe and powerful

With CANCOM E-mail Archiving as a Service, e-mails including attachments can be archived completely and for the long term. You (1) get audit-proof, high-performance archiving, (2) reduce the load on your infrastructure, and (3) can adapt archiving to your industry- and company-specific requirements.

The services of e-mail archiving aaS at a glance

With CANCOM, you can get a complete service based on the latest technologies – starting with consulting & analysis, through planning & strategy to implementation & transformation and finally operation in the as-a-service model. This allows you to focus on your core business, while we, as experts in mail archiving, take care of the rest.

Our E-Mail Archiving services for your company

Analysis & Evaluation

Assessments and Analysis

Together with you, we take stock of the situation: What does your infrastructure look like? Which archives are you using? Optionally, we offer you the migration of legacy data if you already have an archive in use.

Planning & Strategy

Choose your concept

In consultation with you, we define the archiving rules for different user groups, including special groups such as management or the works council. We will be happy to advise you on whether an automatic audit-proof variant or a differentiated concept is more suitable for you.

Realization & Transformation

Connecting and integrating the Exchange system

Our specialists connect the archive to the Exchange server, both in the on-premises variant and for the cloud. The data is archived according to DSGVO and can even be stored on German servers if desired. If required, we take over the integration into your existing email client.


E-mail archiving operation

The configuration, storage and provisioning of your emails is done according to your requirements. The mails are made available to your administrators via a web interface and your users can search for your mails via a plug-in – this can be done either manually or according to predefined rules. In case of changes to user groups and co.we take over the support and generally 24/7 the operation.

These are your added values with E-Mail Archiving as a Service

  • Cost savings: Replacement of implementation- and cost-intensive in-house solutions. No own hardware and software necessary.

  • Better performance: Thanks to state-of-the-art technologies from leading suppliers.

  • High transparency and scalability through the as-a-service approach.

  • Legal security: Archiving in accordance with German law in the company’s own data centers located in Germany – audited by KPMG on request.

  • Relief: No cost-intensive build-up or difficult retention of know-how as well as general personnel relief for IT.

  • Individuality: Automated archiving possible as well as the setup of individualized workflows

  • Up-to-dateness: We take over the adaptation effort in case of deviating or new standards and communication protocols.

Talk to us about your project!

Get in touch with us! Our experts will get in touch with you quickly and will be happy to help you.